Invoicing
User-friendly invoicing
Automate your invoicing and billing, so you have more time to focus on what matters - your members! To make life even easier, ClubCollect has the ability to integrate with all existing membership management systems!
Save time
Say goodbye to chasing payments and following up on failed or cancelled payments. ClubCollect users spend up to 90% less admin time on managing payment collection.
Improve financial health
Collect money from members 30% faster, reduce the number of outstanding payments and obtain support to bridge cash gaps.
Take full control
Customise the payment experience for members, track payment progress in real-time and know when to take action.Payment Collection has never been easier
Collecting payments from members can be a tricky and time-consuming process, even if you are using a membership management system.
ClubCollect offers the solution.
End-to-end billing
From invoicing to payment processing to reconciliations.
Import invoice data
Import invoice data from your existing membership administration system. Manually or automatically.Create invoices
Create and send invoices at the touch of a button.Reminders
Get members to pay on time through automated billing and reminders.Interact with members
Communicate with members in one place through our easy-to-use ticket system.Collect payments
Payments are processed and reconciled in real-time by us. Sit back and watch your account balance increase.We make billing members easy and flexible
Use ClubCollect invoicing on its own or fully integrated with your membership management system.
Manual data import
Import .xls data from your member administration system.
ClubBase member administration
Combine ClubCollect invoicing with ClubBase member administration for the best possible experience.
Partner integration
Use ClubCollect through one of our partner member administration systems. Visit our integration page.
Sign up for a free demo
Receive a free ClubCollect demonstration.
Prepare for successful payment collections
Let members pay on time through timely and transparent communication. You decide which methods of communication are used.
Multi-channel communication
Make sure you reach members, easily and quickly. Wherever in the world they may be.Adjustable settings for each invoice
Take full control and decide which communication methods you will activate. Choose from email, text and letter.Save on communication costs
Invoices are sent to members for free via email. No response from members? Don't panic, you can always choose to send a letter.
Send payment requests in just a few clicks
Provide an optimal experience for members. Make paying easy and secure using a trusted environment.
Secure personal payment page
Members can easily view and modify their contact details here, ask questions about the invoice and pay using a payment method of their choice.Personally branded messages
Customise invoices with your own branding and logo, and add a personal note.Tone of voice
Personal and friendly communication - just as you would use yourself.Sign up for a free demo
Receive a free ClubCollect demonstration.
Offer flexible payment options
Prevent irritation among members by allowing them to pay at their own pace and using their favourite payment method. You decide which options to offer.
Local payment methods
The most popular payment methods in Europe.
Card payments
International card payments accepted so you can accept payments from all over the world.
One-off payments or installments
Offer members the option to pay the full amount directly or in installments.Choose payment date
Let members decide for themselves when their account is debited and thus increase the chances of a successful direct debit.Grant application
Create grant applications based on existing invoices. We currently have a partnership with the Jeugdfonds Sport en Cultuur (Youth Fund for Sports and Culture). More grant providers are being added.Remind and encourage members to pay within the deadline
Get your members to pay up to 30% faster by setting the right reminders and incentives - even after payments have failed.
Send automatic reminders
Plan up to three automatic payment reminders per invoice.Encourage prompt payments
Add administrative costs or impose fines when members do not pay their invoice on time.Adjust payment terms
Set payment terms (such as payment in installments) according to your preferences. These can differ per invoice.Automatically reconcile failed payments
Inform members automatically about any failed payments. Allow them to pay immediately or at a later date.
Take action after the payment term has expired
There are numerous reasons why members do not pay on time. We understand this and therefore offer options to collect outstanding payments.
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Receive a free ClubCollect demonstration.
ClubCollect provides complete control and a clear overview
We understand better than anyone that managing an organisation is intensive. Maintain complete control with minimal effort.
Central communication on invoices
Engage with members quickly and efficiently through tickets
Sign up for a free demo
Receive a free ClubCollect demonstration.
Financially healthier with less effort
Member organisations of different sizes say NO to manual work and YES to a financially healthier organisation thanks to cooperation with ClubCollect. Focus on your members and let us take care of the rest.
Invoice members
- End-to-end invoicing
- .xls & .csv import
- Member admin system integration
- API connections
Collect payments
- Multi-channel communication
- Customisable invoices
- Flexible payment options for members
- Automatic payment reminders
- Incentives to pay
- Automatic follow-ups on overdue payments
- Handling of unsuccessful transactions
- Reconciliations
Take control
- Real-time insight
- Tickets
- Export data
- Book-keeping integration
- Pre-financing
- Advance on expected payments
Sign up for a free demo
Receive a free ClubCollect demonstration.